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 Organizational Grant Request Guidelines

 Project and funding must happen between October 1, 2016 - August 15, 2017 

Click here to complete the online Organizational Grant Request Application

Click here to complete the online Grant Evaluation Report

2016/17 Application

Postmark Deadline (Wednesday, November 30, 2016)

2016/2017 Organization Application - Required information

A completed application consists of the following information & files: 

  • Grant Application- (submitted online)

Attachments - 11 collated sets

  • Organization's current year’s annual budget.  If a school or city, please include only budget for your department. If a PTA/PTO, please include budget for the PTA/PTO.
  • History of organization, school, PTA’s, city (one page)
  • Short biographical paragraph on top people (staff, officers, teachers, principal) who will be involved in this grant (limit information to one page)
  • Limit examples of past publicity to TWO (2), such as fliers, programs, brochures, newspaper promotional notices, and exhibit catalogs

 

  • IRS letter of determination (1 copy)

 

  • DO NOT STAPLE OR BIND YOUR GRANT ATTACHMENTS (PAPER CLIPS ONLY)
  • Mail attachment to Arts Council Northeast, P.O. Box 210816, Bedford, TX  76095
  • For Questions please call 817-283-3406 or email info@artscouncilnortheast.org

   

ORGANIZATIONS WHO MAY APPLY

Organizations located within the 16 cities served by The Arts Council Northeast. The Arts Council reserves the right to invite other organizations to apply based on quality and community impact.  Please see other restrictions listed below. 

  • ARTISTIC/CULTURAL ORGANIZATIONS   

Artistic/Cultural organizations that further the artistic and cultural offerings of the North Tarrant County community may apply.  In addition, these organizations are recognized by the IRS as 501(c)(3), nonprofit organizations incorporated in Texas.

  • CULTURAL/ARTS SERVICE ORGANIZATIONS

These organizations provide services, information, and technical support.

  • OTHER NONPROFIT ORGANIZATIONS AND GOVERNMENT ENTITIES

These organizations can include civic, service, other nonprofit organizations and entities of government that offer quality cultural arts programs.

  • UNINCORPORATED GROUPS

Unincorporated groups and individuals may apply under the umbrella of a nonprofit organization or of an entity of government.

  • EDUCATIONAL INSTITUTIONS

Educational institutions include elementary and secondary educational institutions, public and private universities and colleges, and private, nonprofit organizations that provide arts education in a non-academic or academic environment (does not include private for-profit educational facilities).

The Arts Council views each department within a university or college as a separate applicant.  Requested application attachments should relate to the department, not the whole university or college.

The Arts Council does not fund projects involving college or university academic credit that will ultimately be used toward a degree.

Nor will the Arts Council fund projects at colleges and universities that primarily relate to curriculum and have minimal or no community involvement.

 

ORGANIZATION ELIGIBILITY

  • Be a tax-exempt, nonprofit corporation as identified by the Internal Revenue Service and/or must be an entity of government.
  • Comply with regulations pertaining to federal grant recipients including Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Education Amendments of 1972, the Americans with Disabilities Act of 1990, and the Drug Free Workplace Act of 1988.
  • Demonstrate sound artistic direction
  • Represent the community in the organization's board of directors and involve the community in its services.
  • Unincorporated groups may apply under the umbrella of a nonprofit organization or an entity of government.
  • The Native American Graves Protection and Repatriation Act of 1990 and the Indian Arts and Crafts Act of 1990.


INELIGIBLE ACTIVITIES

     The Arts Council will not fund the following:

  • Organizations with Internal Revenue Service determination outside the state of Texas
  • Social functions, parties, and receptions
  • Projects involving college or university academic credit that will ultimately be used toward a degree
  • Projects at colleges and universities that primarily relate to curriculum and that have minimal or no community involvement
  • Operating expenses for privately owned for-profit corporations
  • Operating expenses for state owned facilities
  • Out-of-state travel
  • School bus fees; however you may use the cost of the bus as part of your match
  • Capital improvements, bricks and mortar, and permanent equipment
  • Commercial projects that are or can be self-supporting
  • Retroactive funding
  • Direct funding to individuals. (Individuals may however apply for grants through our individual granting program.)
  • Projects, productions, workshops and/or programs which include obscene material as defined in Section 43.21, Penal Code of Texas

 
APPLICANT'S RESPONSIBILITIES

  • MATCHING REQUIREMENTS

All requests for financial assistance will require a dollar for dollar match. At no time will support exceed 50 percent of the total project cost, nor more than 25 percent of the organization's previous year’s revenues.

  • CREDIT – Arts Council Northeast/TCA Grant

Arts Council Northeast and the Texas Commission on the Arts must be acknowledged in all promotion and publicity of the project that received grant support.

The credit line should read: "This project is supported in part by a grant from the Arts Council Northeast and the Texas Commission on the Arts." (along with both logos).

  • EVALUATION

Evaluation Report Form that details the use of funds, income sources, an assessment of activities, and the statistical outcome of the program or project must be post marked by one month after end date of program or no later than August 31.

Along with evaluation materials include:

  • Posters and any promotional materials concerning the event or program (1 copy)
  • Photographs, slides
  • Programs ( 1 -2 copies)


The Arts Council staff MUST be notified in writing, and in advance, if the completion date requires an extension.  ORGANIZATIONS WITH OVERDUE EVALUATION FORMS ARE INELIGIBLE FOR ANY ARTS COUNCIL FUNDS OR FURTHER GRANT APPLICATIONS UNTIL DELINQUENT MATERIALS HAVE BEEN RECEIVED.

 

GRANT REVIEW PROCESS

1.    The Arts Council staff receives applications and reviews for completeness, accuracy, etc.

2.    The applications are distributed to the Grant Review Committee to be reviewed prior to the committee meeting.

3.    The Grant Review Committee will meet in January to review, discuss, and make recommendations on the grants presented. The committee consists of 5-10 members who represent the ethnic and cultural diversity of North  Tarrant County.

4.    One representative from each of the potential grantees will be given 3 to 5 minutes to present their proposal to the grants committee and answer any questions regarding the merits of their individual proposals.

5.    Grant Review Committee will score each proposal.  The Grant Review Committee will base their scores on the following criteria:

a.    Proposal clarity
b.    Community impact
c.    Capability
d.    Artistic merit/value

6.    The Arts Council Northeast’s Executive Committee will review scores and recommend funding of grants to the Arts Council’s Board of Directors. The Arts Council’s Board of Directors makes final decisions concerning funding.

7.    Applicants will be notified of results in writing during the 1st quarter of the year.

 

GENERAL REVIEW CRITERIA

Artistic Merit: (1-50 points)

  • Will support of the proposed project promote excellence in the arts at the city and regional level?

  • Is the applicant organization directly involved in the creation and presentation of programs of artistic merit?

  • Will support of the proposed project foster support for artists and develop future audiences or artists or enhance existing ones? 

  • Does the applicant organization demonstrate a history of providing meritorious artistic programs?

  • Does the applicant organization demonstrate the potential to achieve meritorious artistic programs?

Community Impact: (1-25 points)

  • Does the project benefit an area of the city or region by meeting a need not currently being met?

  • Will support of this project preserve and enrich the diverse cultural resources of Texas?

  • Does the project  show evidence of service that reflects the organization's educational and charitable mission?

  • Does the applicant organization include representation of the diverse cultural, ethnic, and artistic pluralities of its community in the planning, execution, and evaluation of its programs and services?

  • Will support of the proposed project promote excellence in the arts at the city and regional level?

Capability: (1-25 points)

  • Is there measurable evidence of support for the applicant organization (i.e., ticket sales, numbers of participants, contributions, critical reviews, letters of support, etc.)?

  • Does the application show evidence of public and private financial commitment other than its request to the Arts Council?

  • Is the amount requested reasonable in relation to the total cost of the project?

  • Does the applicant exhibit the administrative and financial capability necessary to realize the proposed project successfully?

  • Does the applicant exhibit the potential to achieve the administrative and financial goals of the proposed activity?

  • Proposal Clarity:
  • Did the proposal writer follow the directions given for the completion of the grant?  
  • Was the narrative a well-written description of the proposed project?
  • Was the budget section completed correctly?

 

Questions to consider when completing your application’s narrative.

  • Does the project benefit an area of the city or school by meeting a need not currently being met?

  • Does the project offer employment opportunities and technical information services for artists?

  • Will support of this project preserve and enrich the diverse cultural resources of North Tarrant  and Southern Denton Counties ?

  • Does the project reflect the organization's educational and charitable mission?

  • Does the proposed project activity provide access to quality arts programs and participation regardless of geographic isolation, race income, age, sex, disability, or social barriers?

  • Does the applicant organization include representation of the diverse cultural, ethnic, and artistic pluralities of its community in the planning, execution, and evaluation of its programs and services?

  • Is there measurable evidence of support for the applicant organization (i.e., ticket sales, numbers of participants, contributions, volunteers, etc.)?

  • Does the applicant exhibit the administrative and financial capability necessary to achieve the goals of the proposed project successfully?

  • Will support of the proposed project promote excellence in the arts?

  • Is the applicant organization directly involved in the creation and presentation of programs of artistic merit?

  • Does the applicant organization demonstrate a history of providing artistic programs?

 

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